The WSHSB has been an all volunteer organization since
the band's inception in 2001. To make the band
what it is and to keep our fees as low as possible; NO
ONE is compensated for what they do. In order for the
band to survive we rely on the assistance of
ALL member families,
on your gifts of time and talent.
To
help share the load, we
require one parent from every family to sign-up for
Booster hours/slots for each trimester (winter, spring,
summer) in which their student(s) is/are participating.
Both the winter and spring trimester EACH require at
least 4 Boosters hours. The
summer
marching trimester
requires at least
2 Booster summer
positions/slots. The
volunteer positions are posted on the sign-up site about
10 days prior to the registration deadline and are
filled on a first-come-first-served basis. Some
jobs are ongoing while some are one-time only. You will notice ads on the sign-up
site since we have chosen the free version.
WSHSB Sign-up Schedule
Signing-up for the required Booster hours must be
completed prior to submitting the registration form for
each and every trimester, winter, spring and summer
marching (if participating). At least one parent needs to review the job
descriptions below and then use the link above to go to
the actual sign-up site. Your
choice(s) including date(s) and position(s) will also need to
be entered on the respective registration form. Music will not be distributed until
registration is complete with all necessary forms and
fees submitted.
NOTE:
Online
sign-up is mandatory. Filling in a job on the registration form
without entering your name
online in
the Sign-up Schedule is not sufficient.
The registration form merely tells us what you
chose to sign-up for. You must do both. Jobs remain open
until online sign-up is completed.
If all jobs are filled during your
students’ band time you will need to choose a job in
another band time or an event where open spots remain.
This obligation needs to be taken seriously. Please 1)
Do the task you agreed to. 2) Find a replacement if you
can't fulfill your job. 3) Consider signing-up for an
additional open job if your first was not too demanding.
Thank you for your cooperation and understanding.
DESCRIPTION OF BOOSTER
JOBS
TRIMESTER POSITIONS
WEEKLY REHEARSAL POSITIONS (one for every hour
of band)
ADVERTISING/PUBLICITY - (concert season, both
trimesters)
BAND APPAREL - (annual order)
SEC - SOLO AND ENSEMBLE CONTEST POSITIONS (annual
contest)
CONCERTS (some needs for the Winter and Spring Dress
Rehearsals and Concerts)
SUMMER MARCHING POSITIONS (Marching Camp and parade
needs)
TRIMESTER POSITIONS
Attendance - Take
attendance during one of the four band levels for an
entire trimester, including verifying that every student
is seated in the correct seat and if not in correct seat, having them
move to the correct seat.
Adult musician (aka Adult helper)- plays an instrument as a helper in one
or more of the bands for both concert trimesters
WEEKLY REHEARSAL POSITIONS (one for every hour
of band)
Safety Marshal - parent on duty during one of the
four band levels to maintain order inside and outside
the building throughout the rehearsal. Check the parking lot
and hallway for no
loitering and ensure that members stay in Cornelius hall.
Maintain order in the practice hall, no gathering in the
kitchen or loitering in the bathrooms and help keep
socializing noises at a minimum volume.
Admin Person - logs-in students' weekly
practice times and keeps running totals. Assists at
front table as needed, for example accepting completed
forms, accepting and recording returned music, etc.
Assist Safety Marshal in maintaining order in the hall.
ADVERTISING/PUBLICITY - (concert season, both
trimesters)
Parent to be responsible for
submitting timely, short, director approved articles or
items about the band for inclusion in local newspapers
in the areas we serve. Topics in addition to upcoming
concerts could include, recruiting, auditions, summer
marching, etc. Also very important is submission of
Winter and Spring concert information, location, date,
and time for all their events calendars by their
respective deadlines.
BAND APPAREL (annual
order)
T-shirt
coordinator - takes orders from band members and orders
band t-shirts, jackets and sweaters
SEC - SOLO
END ENSEMBLE CONTEST POSITIONS (annual contest)
SEC coordinator -
organizes the annual Solo and Ensemble Contest
SEC Schedule Organizer - schedules all contestants in a
time slot and proper room for instrument. Creates a
spreadsheet of this information and provides copies for
check-in people, runners and door monitors, etc.
SEC check-in - checks in participants as they arrive for
their performance
SEC set-up helper - set up rooms for the contests
SEC coffee/supplies provider - bring coffee and supplies for judges
SEC runner - help
find contestants who are not yet at their judging
position and inform them to take their place at the
judging room; perform other tasks that require sending
forms, messages or supplies from the judging room or the
door monitor to someone else a the contest
SEC door monitor - acts as an aide to the judge in
timing student's/audience's entry in and out of the
judging room; keeps order outside the room; serves the
judge by providing refreshments, sharpened pencils, the
transfer of completed judging sheets to runner;
communicates to the runner which events need to be
staged outside the room
SEC Judges' lunch shopper/provider - purchase and
deliver lunches for judges
SEC clean-up - reset facility and pick-up trash
CONCERTS (same needs for
Dress Rehearsals and Concerts, Winter and Spring)
For Dress Rehearsals:
Logistics
coordinator - organizes the plan to get all members
on/off the stage correctly
Assistant logistics coordinator - helps the coordinator
do the above
Rehearsal/Concert assistant -
Assists Logistics Coordinator during the dress rehearsal
and concert in directing musicians through on and off
stage logistics. On rehearsal night, needs to arrive at
auditorium 30 minutes before dress rehearsal starting
time.
Rehearsal Only assistant - Assists Logistics
Coordinator during the dress rehearsal in directing
musicians through on and off stage logistics. Needs to
arrive at auditorium 30 minutes before dress rehearsal
starting time.
Dress Rehearsal clean-up - check under chairs and
aisles: pick up trash
For Concerts:
Jacket/pants fitting helper - Fall only,
usually a Tuesday evening in November, helps fit
jackets/pants at fitting and maintains records for the
current year's concert and marching trimesters
Concert music permissions coordinator - obtains all
permissions necessary for performance and music rights
Concert ticket/flyer producer - graphically designs and
produces concert tickets and fliers
Concert program producer - designs and produces the
concert program
After Concert party coordinator - Organizes a reception
for the band after a concert
Cummerbund/bowtie distributor - generally Thursday
before the a concert, distributes concert apparel
accessories
Usher - direct and assist guests on concert night
Greet/lobby table/ticket collection - mans the main
table in lobby, greets guests, oversees donation box,
collects tickets
After Concert clean-up - check under chairs and in
aisles: pick up trash
Cummerbund/bowtie collector - generally the Thursday
after the concert. collects concert apparel accessories
Music collector - generally
Thursday after the concert, check off band members as
they return music
Music sorter - generally Thursday after the concert,
sort music into song instrument and score order
SUMMER MARCHING POSITIONS
(marching camp and parade needs)
For Marching Camp:
Adult
marching assistant - marches along the band and corrects
ranks/columns
Safety Marshal - keeps students safe from the cars at
the fair grounds
For Parades:
Marching hat distributor - generally Thursday after the
Spring concert (collection day), distributes hats and
records numbers
Marching hat collection - collects marching hats at
Overview and Orientation meeting in September and records their
numbers
Adult banner assistant - supervises the children
carrying the banner in a parade
Cummerbund manager – Handles cummerbunds for
entire marching season, bringing them to and from the
parades.
Cummerbund distributor/collector- distributes and collects cummerbunds
for one of the 5 summer parades. Individual sign-up for
each parade. You may sign-up for more than one parade if
able.
Cummerbund washer - washes cummerbunds at the end of the
summer
Flag bearer - carries a full sized American flag at a
parade
Patriot auxiliary - follow the band and assists as
needed to band members and supervises the younger
siblings behind the band
Safety marshal - clears the street ahead of band; helps
keep order
Shuttle drivers - drive band members from the parking
area (near where parade ends) to the start of the
parade. Needed for Geneva's Swedish Days, Warrenville
Independence Eve, and Streamwood Summer Celebration.
Water service - brings water before and after parades
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